Program Analyst III, City of Oakland

The City of Oakland is recruiting to fill two Program Analyst III vacancies – one in the Department of Housing & Community Development where the successful incumbent will spearhead the department's affordable green and healthy homes initiative. The second vacancy is in the Department of Human Resources, Equal Access Office where the incumbent will be responsible for monitoring and evaluating compliance with the City’s EAO - Equal Access to Services Ordinance (Ordinance No. 12324 CMS). Passed in 2001, the EAO was adopted to ensure the provision of essential City services to residents with limited English proficiency. Under direction, incumbents direct or perform program planning, research, analysis, development and evaluation; negotiate and administer contracts; write grant proposals and submit applications; implement and monitor programs; prepare reports and draft proposed programs; perform needs assessment; provide assistance to community organizations, district boards and citizen advisory bodies; supervise assigned staff; and perform related duties as assigned. LIMITED DURATION APPOINTMENT: The Department of Housing & Community Development vacancy is for a grant-funded limited duration appointment, the successful candidate will be hired for a limited duration of time, not to exceed three years. SELECTIVE LANGUAGE CERTIFICATION: The Equal Access Office vacancy requires incumbents to be bilingual in either Chinese (Mandarin or Cantonese) or Spanish and have the ability to translate written documents from English to Chinese or Spanish and from Chinese or Spanish to English. Qualified applicants’ bilingual abilities will be tested prior to appointment. The eligibility list established from this recruitment will be used to fill the current vacancies and may be used to fill general Program Analyst III vacancies throughout the City for the duration of the eligible list. Examples of Duties: Act as program leader, including the planning, implementation and evaluation of programs, preparing budgets, identifying sources of funds, developing and negotiating contracts, resolving problems and communicating with participants. Provide staff assistance to citizen advisory bodies, committees and commissions; facilitate meetings of community organizations, district boards, and neighborhood groups relating to the development and implementation of programs. Direct the translation of ideas and concepts into fundable programs or projects; develop strategies to locate funds for programs; coordinate funding requests and contract implementation with public service agencies; arrange supplemental funds and program revisions when needed. Design, negotiate, and administer contracts with consultants and service providers; monitor contracts to ensure compliance; conduct site visits; review invoices and recommend payments to contractors and consultants. Write grant proposals and applications; review and evaluate grant documents to ensure compliance with grantor and City standards; administer grant programs; develop and monitor required grant procedures. Supervise, train and evaluate assigned staff; prepare and monitor a unit budget. Write reports, letters, agendas, and minutes; research, prepare, and analyze complex reports. Make public presentations relating to assigned programs; prepare written material for public distribution. Review and prepare City Council agenda materials; prepare staff reports. Minimum Requirements for Application: Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable. Education: Bachelor's degree in business or public administration, social work, behavioral sciences or a related field from an accredited college or university. A Master's degree is desirable. Experience: Four years of relevant experience within a designated program area including one year of lead direction or supervisory experience. Current vacancies are in the 1) affordable green and healthy homes program and 2) program monitoring and evaluation related to local legislation and policies. Selective Language Certification: The Equal Access Office vacancy requires and other future vacancies may require incumbents to be bilingual in either Chinese (Mandarin or Cantonese) or Spanish and have the ability to translate written documents from English to Chinese or Spanish and from Chinese or Spanish to English. Qualified applicants’ bilingual abilities will be tested prior to appointment. License Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Knowledge of: Principles and practices of program management and evaluation. Contract negotiation, grant writing and reporting procedures. Public contact and community relations techniques. Research and analysis techniques. Computer applications, including word processing, spreadsheets, databases, and project management. Community resources and organizations. Budget development and administration. Ability to: Plan, organize, direct and evaluate programs. Analyze professional reports and implement individualized education plans. Communicate effectively in writing and orally with the public, including City departments and State agencies. Interpret federal and state regulations pertaining to blocks grants. Work independently and set priorities. Maintain accurate records; prepare clear, concise reports. Prepare and administer grants. Perform project management and supervision. Conceptualize programs in response to constituent needs and request for proposal requirements; develop appropriate budget, organizational and staffing structures. Prepare, analyze and interpret complex reports of a general or technical nature. Establish and maintain positive relationships with both governmental and non-profit agencies, community leaders and program constituents. Communicate effectively and persuasively in both oral and written form with a diverse group. Establish and maintain effective work relationships with those contacted in the performance of required duties. Supplemental Information: Stage I: The first stage in the selection process will consist of a review of each applicant employment application, and signed supplemental questionnaire for minimum qualifications (weighted pass/fail). Applications submitted without all required materials will not be given further consideration. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency and/or veteran points) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) and that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. The City of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity. How to Apply Apply prior to the posted final filing date. Applicants are encouraged to apply on-line and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm When applying with a hard copy, submit required materials to: Department of Human Resources Management, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612-2019 by 5:00 pm. You may also call (510) 238-3112 for information. Date Of Examination: To Be Announced Please read the City of Oakland's Employment Information Pamphlet, which can be viewed online, prior to applying for a position at the City of Oakland.