Sustainable Ventures Office Assistant Berkeley

Do you want to change the world? Are you very organized and have great intention and follow through? Join us!

Seeking Support Personnel Immediate Need 12/6/08
Administrative I
· Coordinate calendars, make appointments, answer the phone, liaise with other associates via email, and support services for the Executive Director
· Receive and distribute the mail (against written or communicated procedures)
· Make and track materials needed for upcoming appointments
· Prepare electronic and paper packets, send electronic, and hard copy packets as defined.
· Order supplies and organizes office space.
· File every paper and electronic item against a defined organizational system. Maintain indices as appropriate.
· Support SV's Move Readiness Plan and other Overhead Projects
· Communicate clearly with all associates; Answer the door, greet visitors, sign for and dispose of deliveries.
· This Assistant is Sustainable Ventures' face and voice. S/he needs to represents SV with diplomacy, imagination, and effectiveness.
· Prior Office Secretary/Admin experience and excellent attention to detail required. Most desirable would be someone, who is not easily flustered and can think independently when problems arise.
· Comfortable with routine computer maintenance: navigate around network drives, make backups, and perform regular system maintenance and upgrades.

Administrative II
· Perform and log regular basic computer maintenance including: Norton anti-virus, adaware, and disk defragmentation; liaison with IT associate.
· Maintain log of petty cash disbursals; submit payroll through EChx
· Collate, produce, and archive weekly bill Transmittal Report to bookkeeper against written procedures.
· File and keep current (maintain) project binders and libraries (electronic and paper)

Administrative III
· Create and maintain a drawdown list of tasks routinely prioritized with Executive Director.
· Serve as liaison with SV Board and Advisors, outside advisors, consultants, and vendors.
· Under light supervision, write letters and send to designee.
· Track (maintain) SV programs, particularly in outreach, fundraising, and conference activities

Technical Expertise
· Computer skill set includes Microsoft office--Word, Excel, Power Point; ACT; Palm software fluency; and understanding of contact databases. Experience with web-conferencing is a plus.

Send resume to: info@SustainableVentures.us. The position is a permanent-part-time position. Sustainable Ventures is an active equal opportunity employer. Office location is five blocks from the downtown Berkeley BART station, and is on a Bicycle Boulevard. The only parking is street parking, which is 2 hours except with a permit.
Sustainable Ventures, a non-profit California educational corporation produces collective knowledge through educational materials and Working Groups. We work to ensure that people purchase, grow organizations, and invest based on integrated performance—social, environmental, governance, and financial factors—rather than financial performance alone. Check us out at www.SustainableVentures.us.