Menlo Park Hewlett Fndn Job

Program Assistant - Environment ProgramEducation: Bachelor (BA, BS, etc.)Location: Menlo Park, California, 94025, United StatesPosted by: The William and Flora Hewlett FoundationJob Category: Administration, Clerical & Data-entrySalary: $45,000 to $55,000Last day to apply: May 16, 2008Last updated: March 18, 2008Type: Full timeLanguage(s): EnglishJob posted on: March 17, 2008Area of Focus: Energy Conservation and Green Living, Environment and EcologyDescription:Environment Program AssistantSummary DescriptionThe William and Flora Hewlett Foundation seeks an experienced and energetic Environment Program Assistant.The Program Assistant will provide administrative and project-related support to Environment Program staff, especially the Program Officer focused on western conservation issues.The Hewlett Foundation’s western environment program seeks to advance wilderness protection, increase public funding for land conservation, improve water management, and promote responsible energy development. We work to promote productive collaboration among a diverse range of people committed to building an environmentally sustainable West. Learn more at www.hewlett.org.The Hewlett Foundation provides an unparalleled working environment and this position includes opportunities to learn about solutions to the most pressing environmental issues of our time. Qualified candidates will possess superb administrative skills, interest in environmental issues, and strong ability to work independently and as part of a team in a fast-paced environment.Duties and ResponsibilitiesGrantee Interface• Organize, compose and manage Environment Program communication with current and potential grantees.• Compile and maintain relevant grantee information in electronic and paper files.Grants Administration• Prepare, format and edit the Environment Program’s docket for the Foundation’s three board meetings per year.• Develop liaison relationship to Foundation grants administration, finance and accounting departments for grant processing, including scheduling reports and payments, tax information (domestic and foreign) on grantees, and data entry.• Manage grant files, including obtaining legally and foundation required documents .• Ensure required grant reporting information is consistently up-to-date.• Serve as program staff contact for updating grants management database .• Work in collaboration with other Environment program assistants to ensure smooth workflow.Program Officer Support• Manage program activities such as travel, conference registrations, and other meeting arrangements.• Provide or ensure that others provide background information for meetings; research and/or prepare materials for meetings and presentations; compile reference material as needed; prepare agendas and take minutes as appropriate.• Review mail and prepare for Program Officer’s attention or reroute to appropriate Foundation staff.• Draft and develop routine correspondence on behalf of the Program Officer; respond on their behalf to requests for information and commitment of time.• Review documents as needed, ensuring correct grammar and syntax and accuracy of information.• Collect information from prospective consultants and prepare consulting agreements• Prepare and submit program related requests, subscriptions, reimbursements/expense reports and other related internal documentation.• Research specific projects for program staff.• Assist in preparing summary documents containing accurate, high quality, grant and program data and descriptions for Board.• Coordinate and organize high-level seminars and technical meetings that are often off-site or international.Foundation Support• As needed, serve on task forces working to improve Foundation effectiveness.Qualifications• Experience in an administrative or support role.• Superb oral and written communication skills.• Detail oriented with excellent organizational and analytical skills.• Demonstrated ability to learn quickly and complete tasks on time.• Resourceful, proactive, and able to prioritize issues requiring Program Officer action.• Ability to prioritize and handle multiple tasks without direct supervision.• Excellent computer skills, particularly with Microsoft products.• Experience with grants processing and GIFTS database an asset.• Positive attitude, sense of humor, and a commitment to being part of and building a positive work environment.• Ability to interact with people from all walks of life with poise and professionalism.• AA degree desired, BA preferred.About The Hewlett FoundationThe William and Flora Hewlett Foundation has been making grants since 1966 to improve the quality of life of people at home and around the world. The Foundation concentrates its resources on activities in education, environment, global development, performing arts, and population. In addition, the Foundation has initiatives supporting neighborhood improvement and philanthropy. Learn more at www.hewlett.orgHow to Apply:Send a résumé and cover letter explaining how your skills fit the position to Human Resources:1.) Email: employment@hewlett.org (include subject line: “[your name]; Program Assistant, Environment”)2.) Fax: 650.234.19853.) Mail: Human ResourcesThe William and Flora Hewlett Foundation2121 Sand Hill RoadMenlo Park, CA 94025