Part-Time Bookkeeping/Administrative Assistant

Part-Time Bookkeeping/Administrative Assistant
June 2010

The Bay Area Parent Leadership Action Network (PLAN) is a regional network working to unite and strengthen diverse parents and organizations to promote education justice through training, leadership development, organizing, and advocacy. Our unique program model engages both individual parent leaders and parent organizations in membership-driven grassroots advocacy on the local, regional and state levels, as well as leadership training and organizational capacity-building.

Job Description
PLAN seeks an energetic, hard-working, detail-oriented Bookkeeping/Administrative Assistant to support our growing parent leadership and organizing work! The position is 20 hrs/week. Benefits included.

Primary responsibilities
• Maintains organization database: using FileMaker Pro, enter and update contact information, produce lists and reports, track participation in programs for grant reports, record donations
• Maintains organizational records and correspondence: Filing, copying, mail distribution, transcription of minutes
• Supports trainings and events: Arrange logistics, including booking meeting space and coordinating catering, translation services, registration, set-up, break-down, purchasing snacks, etc.
• Supports communication: Answering phones, coordinating meetings and conference calls, coordinating mailings, preparing donor acknowledgement letters
• Assists with documentation of program success: enters and tallies evaluation data using Microsoft Excel
• Assists with bookkeeping: A/P and A/R, processing invoices, posting transactions in QuickBooks, issuing checks, bank deposits, preparation of compliance documents
• General administrative support
• Other tasks as assigned.
Qualifications
• Minimum of three years relevant experience, preferably in a nonprofit environment
• Data entry and database management experience, preferably using FileMaker Pro
• High-level computer skills including Microsoft Word, Excel, Outlook
• Proficiency in QuickBooks preferred
• Excellent communication skills (written, verbal, and interpersonal)
• Ability to effectively manage workload and meet task deadlines
• Must be accurate, detail-oriented, reliable, and well-organized
• Ability to work collaboratively in a team environment
• Meet physical requirements of the position: long periods of sitting at a desk and/or computer station; using a telephone; lifting items that weigh up to 40 pounds; reaching, bending, and stooping within the daily routine of task and activities
• Demonstrated ability to work effectively with people from diverse racial, ethnic, and class backgrounds
• High school diploma required; Bachelors degree preferred.

Location: Oakland, CA
Status: Part-time (20 hours/week), hourly, non-Exempt
Schedule: Monday-Friday (flexible)
Travel Requirements: none
Compensation: $15-18/hour, depending on experience. Full benefits, including health, dental, vision, and life insurance.
Start Date: Position open until filled

To apply: Please email a resume, a cover letter, and list of three references to PLAN Hiring Committee at info@parentactionnet.org. No phone calls, please!

For more information about Bay Area Parent Leadership Action Network (PLAN), please visit our website at www.parentactionnet.org.
PLAN, a 501(c)3 nonprofit organization, is committed to a culturally diverse workplace. People of color, women, immigrants, members of the LGBT community, and people with disabilities are encouraged to apply.