Youth Investment Administrative Assistant.

The Stewardship Council is pleased to announce that it is recruiting for the position of Youth Investment Administrative Assistant. If you or someone you know have interest in pursuing this opportunity, please follow the application instructions listed in the position description below. Please also feel free to forward this message along to your networks or friends as we are actively seeking to increase our candidate pool. Thank you so much for your interest and support in the Stewardship Council.

PRIMARY PURPOSE OF POSITON
This position ensures the effective daily administration of the Youth Investment Program and provides effective administrative support for the Stewardship Council’s grantmaking process and other duties as assigned. Efficiency, attention to detail, and follow-through, along with outstanding writing and communications skills, are central to this role.

POSITION RESPONSIBILITIES
Grant Process Administration
Coordinate with program staff to maintain deadlines for proposals and reports to meet the organization’s grantmaking and grant administration goals.
Compile proposal documents in preparation for grant consideration and ensure proposals are complete.
Respond to grantee inquiries regarding status of request, grant agreement, and payment procedures.
Prepare and distribute grant agreements and coordinate grant payments with accounts payable.
Coordinate grantee reporting and notification process with staff and grantees.
Create and maintain grant files that meet legal, auditing, and foundation requirements.
Coordinate communication with declined grantseekers.
Update grantee information and communications in database and files.
Communication and Outreach Support
Provide support to Youth Investment Program staff as requested for grantee and stakeholder outreach activities, including but not limited to online and traditional media outreach methods.
Act as key support for event planning for workshops, listening sessions, field trips and other outreach efforts; ensure appropriate follow-up after such events.
General Administrative Support
Provide administrative support to Youth Investment Program staff at various levels, including maintaining program schedules and calendars, drafting routine correspondence, general meeting coordination, database support, supplies procurement, answering phones, mailing, copying, faxing, and other special projects as requested.
Provide administrative support to the Director of Youth Investment including calendar coordination, making travel arrangements, preparing expense reports, filing and organization support, and special projects as assigned.
Coordinate the logistics for committee and/or board meetings. Record, prepare, and distribute meeting minutes for Youth Investment Committee and other meetings of the Board of Directors and Foundation for Youth Investment.
Assist in coordinating staff, consultant, and board member activities such as travel, event planning, in-person meetings, etc.

QUALIFICATIONS
Our ideal candidate will possess 3-5 years relative work experience in addition to the following:
Strong administrative experience
Ability to track, manage, and prioritize time effectively while working on multiple assignments.
Strong attention to detail and follow-through on assignments
Outstanding communication and interpersonal skills with the ability to effectively interact with grantees, staff, board members, vendors, and the public.
Excellent writing and editing skills.
Advanced skills with MS Word, Excel, and Outlook Preferred
Associate’s degree
Non-profit experience

LOCATION
This position is based in our offices in San Mateo, CA.

COMPENSATION
Compensation commensurate with experience. The Stewardship Council offers a competitive benefits package including medical, dental, paid time off, and 401(k) match.

TO APPLY
Please e-mail your cover letter and resume to:
jobs@stewardshipcouncil.org


Application Deadline: Open Until Filled



The Pacific Forest and Watershed Lands Stewardship Council

is an equal opportunity employer