EXECUTIVE & HR ASSISTANT

Urban Solutions is seeking an Executive Assistant to provide administrative support to the Executive Director and to other key managerial staff. This position also manages office operations and coordinates human resources and benefits for the organization. This is a part-time position located at our headquarters in the South of Market, 30 hours/wk with occasional evening hours.

The Executive Assistant’s responsibilities include:
Assistance to the Executive Director and the Board of Directors
• Liaise between Board of Directors, Advisory Board and Executive Director
• Coordinate meetings including invitations, planning, purchasing food, set-up/ clean-up
• Prepare Board materials and maintain Board files
• Review Executive Director’s calendar, schedule and confirm appointments, and prioritize tasks
• Draft correspondence
• Maintain contact database, make files and photocopies
• Attend and take confidential minutes at Board meetings
Office Management
• Coordinate office maintenance and repairs, including overseeing janitor
• Coordinate and purchase office supplies
• Coordinate staff meetings and celebrations
• Help maintain office cleanliness
• Facilitate and uphold SF Environment Green Business Certification
Human Resources & Benefits Coordination
• Lead in hiring new staff including advertising, screening and conducting initial
interviews
• Conduct new hire orientations
• Maintain employee manual and ensure staff knows about internal policies
• Review and renew annual benefits plans and ensure staff are aware of any changes
• Maintain employee benefit files and other related recordkeeping systems
• Organize and track timesheets, vacation and sick time
Assistance to the Bookkeeper
• Organize and mail checks
• Monthly credit card receipt reconciliation
• Perform general bookkeeping tasks as assigned
• Assemble materials for city contracts and audit
Qualified candidates will have:
• Minimum 2 years of administrative experience
• College degree
• Expertise with Microsoft Office, PowerPoint, Internet research and general office machines
• Experience with Salesforce or other contact management databases desired
• Ability to prepare computer-generated charts, diagrams, flyers, announcements and forms
• Strong verbal and written communication abilities with highly developed grammatical, proof
reading and organizational skills
• High degree of initiative, motivation, independence, organization and accuracy
• Excellent interpersonal skills and ability to interact with donors and clients with patience and
respect
• Warm, congenial personality combined with a sense of discretion and diplomacy and ability
to handle confidential information

SALARY AND BENEFITS
This is a part-time, non-exempt position. Salary will range from $21,000 – 25,000 depending on experience. Benefits include full medical, dental, and vision insurance plans, holiday and vacation time, and the option to participate in our Commuter Check and matching 401K plan programs. This position is open until filled.

ABOUT URBAN SOLUTIONS
Urban Solutions is a dynamic and productive economic development nonprofit whose mission is to foster the well-being of disadvantaged communities by helping to increase neighborhood commercial vitality, strengthen small businesses, create jobs, encourage diversity and promote sustainability. Please visit www.urbansolutionsSF.org to learn more about the organization.

APPLICATION INSTRUCTIONS
Please submit resumes and meaningful cover letters as e-mail attachments (Adobe PDFs or Microsoft Word documents) to michelle@urbansolutionssf.org and write “Executive Assistant Position” in the subject line. Due to the small size of our staff, we will not be able to respond to all inquires. Please accept our thanks in advance for your interest and our apologies for not being able to respond personally to
every application. No phone calls please.