Program Assistant

Program Assistant, Environment
The San Francisco Foundation

Reports to: Environment Program Officer

RESPONSIBILITIES
This position provides administrative support for the Environment Program Officer and the Environment Team. Provides assistance with calendar/scheduling, travel arrangements, expense reimbursement, and other support services for the Program Officer. As primary information contact, responds to intra-office and public inquiries and requests for information related to grantmaking programs and procedures, status of projects, and meetings. Assists in tracking, processing, and submitting funding applications, develops and maintains spreadsheets, edits and drafts correspondence, and transcribes dictated correspondence and reports. Coordinates the paperwork flow, including establishing and maintaining filing systems, fax correspondence, mail, and inter-office communications. Processes consultant contracts and invoices. Provides logistical support for large and small meetings and convenings, including working with caterers, reserving facilities, setting up meetings, and taking minutes at various meetings. Participates in staff meetings and professional development activities. Masters various data and grants management systems and procedures, and supports grantees with their applications and reports. Creates standard and customized reports utilizing several different applications/databases. Assists in training new team members on systems and processes. Provides back-up support to other Program Assistants and staff colleagues as appropriate. Conducts donor research and provides support for donor cultivation. Conducts special projects research, synthesizes data, and reports back as needed.

QUALIFICATIONS
A minimum of five years of solid administrative experience providing support and working on a team. Highly organized with a strong understanding of both computer and office systems. Works well under minimal supervision by taking initiative, ensuring successful project management, and timely completion of all tasks. Ease in producing quality work in a high-production environment. Ability to effectively communicate both verbally and in writing, highly skilled with great attention to detail. Creates positive, long-term working relationships by demonstrating a commitment to customer service, tact, dependability, diplomacy, and flexibility. Knowledge of basic finance and accounting practices. Experience working in the environment field and/or philanthropy a plus. Undergraduate degree strongly preferred.

SKILLS
Requires strong computer skills specifically in Microsoft applications (Word, Excel, Outlook, PowerPoint) and database applications. Familiarity with using Raiser’s Edge a plus.

COMPENSATION: Commensurate with background and experience.

APPLICATION DEADLINE: August 15, 2012

TO APPLY: Please email resume with cover letter to resumes@sff.org or mail to Human Resources, The San Francisco Foundation, 225 Bush Street, Suite 500, San Francisco, CA 94104

The San Francisco Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply.