Accounting Specialist (YLI)

Position Title: Accounting Specialist Department: Finance FTE/Classification:40 hours per week, exempt Reports to: VP, Business Operations and Finance Salary: $50-­‐55,000 per year, DOE plus benefits Location: San Francisco The Youth Leadership Institute(YLI)builds communities where young people and their adult allies come together to create positive social change. We design and implement community-­‐based programs that provide youth with leadership skills in the areas of prevention, philanthropy, and policy and civic engagement. Building on these real-­‐world program experiences, YLI creates evidence-­‐based curricula and training programs that enable us to engage in social change efforts across the nation, all while promoting best practices in the field of youth development. PRIMARY FUNCTION: The accounting specialist works with the vice president of business operations and finance to ensure the maintenance of highly effective accounting systems and electronic records, including managing accounts payable, accounts receivable, and payroll processes. As with all of the positions at YLI, the staff accountant will work within and promote a team approach for guiding the framework and delivery of YLI’s mission. The staff accountant is also expected to work with high ethical and integrity standards and to lead these behaviors for the organization. Accounting Specialist Job Description A. Responsibilities 1. Accounts Payable • Receive and review bills and invoices and, in consultation with the COO, allocate expenses by class and expense code • Enter payments into QuickBooks as necessary or refer them to Accounting Specialist 2. Accounts Receivable • Issue monthly invoices for reimbursement of expenses from government and nonprofit organizations comparing QuickBooks recorded expenses to approved budgets • Issue invoices for payment of training and consulting fees based on contracted payment schedules • Monitor receivables and, as necessary, follow-­‐up for payment 3. Audits and Compliance • Prepare schedules and collect records and receipts as necessary to fulfill audit requests • Ensure compliance with accounting policies and procedures, including monitoring staff compliance 4. Payroll • Process bi-­‐monthly payroll through Innovative Business Solutions system • Maintain payroll and benefit deduction records • Post contributions to Vanguard retirement accounts • Allocate payroll expenses to QuickBooks class • Record and reconcile Paid Time Off reports 5. General • Post indirect costs • Update grant and contract budget and expense worksheets • Run monthly reports • Prepare financial analyses as requested B. Qualifications • At least a Bachelor’s degree preferred; degree in accounting preferred • Strong accounting, bookkeeping, and financial analysis skills • Knowledge of and experience with nonprofit financial accounting and systems, including compliance with A-­‐133 audit standards • Experience with the QuickBooks accounting system and advanced Excel experience required • Excellent people skills, and strong customer service experience • Personal qualities of integrity, credibility and a commitment to the mission • Ability to thrive in a fast-­‐paced, multi-­‐faceted environment • Ability to communicate effectively with organizations and funders • Experience working with diverse populations, styles and workplaces • Flexibility, judiciousness, sense of confidentiality and sense of humor To Apply: Please send a resume and cover letter via email to careers@yli.org, with Accounting Specialist in the subject line. No phone calls please. This position is open until filled. YLI strongly encourages applications from persons of color, women and LGBTQ identified individuals, and from applicants who are bilingual. The Youth Leadership Institute does not discriminate against its employees or applicants based on race, color, religion, national origin, ancestry, age, medical condition, ability, veteran status, marital status, sexual orientation, or any other impermissible basis.