Office Manager (OM)

Location: The NorCal Solar office is in the Berkeley Ecology Center, 2530 San Pablo Ave., Berkeley. Some limited hours may be worked from home pending supervisor approval.

Work Hours: Number of hours to be determined by the President and/or Board of Directors – currently 20 hours/week most weeks but with occasional extra hours; majority of work hours to be between 9 am and 5 pm weekdays (with some flexibility), but some evening and weekend hours will be needed.

Hourly Pay: Starting pay is $14.25/hour. Board will conduct a performance review at 90 days to determine possible pay raise and will conduct reviews annually after that (or as the board determines).

Pay Period: Pay periods are the 1st to 15th and 16th to month end. Paychecks occur twice per month.

Benefits: Two weeks paid vacation per year (prorated for part-time); paid holidays also prorated. Other benefits are detailed in NorCal Solar’s Employee Manual. We currently are not able to offer health insurance.

FLSA Status: Non-Exempt

Organization Overview: The Northern California Solar Energy Association (NorCal Solar) is a 501(c)(3) non-profit educational organization whose mission is to foster the development and application of solar energy though the exchange of information. A Board of Directors governs the organization and approves policies and programs. We are not a trade association or lobbying group.

Major Duties and Responsibilities: The Office Manager (OM) handles all day-to-day administrative duties and supports all the major project and program functions of the organization. The OM reports to the President and works closely with other board members and committees as needed.

The Office Manager --
· Directly manages incoming phone calls, mail, and email as needed.
· Manages the organization’s documents, records, and filing systems.
· Assists in the preparation of board meeting agendas and information materials.
· Under the guidance of the Treasurer and/or President, manages financial files and performs bookkeeping activities such as bank deposits, invoicing, accounts payable and receivable, updates to accounting software (currently MultiLedger), writing checks, and preparing financial statements; works closely with the Treasurer.
· Assists in the preparation and filing of the association’s annual taxes, such as Sales Tax, 1099s and 990s by working closely with the Treasurer.
· Assists the President in the annual Board of Directors election by helping create the ballot (electronically and in paper form for members without email) and sending it to all qualified members.
· If the Board or President determines, serves as Inspector of Elections per the bylaws.
· Assists in the preparation of annual program budgets.
· Maintains NorCal Solar’s membership database (currently Salesforce), sends monthly renewal letters, processes memberships and donations, and updates members contact information as needed.
· Helps coordinate events working closely with the Events Committee.
· Helps coordinate projects and manage volunteers on an as-needed basis.
· Assists in the development and publication of educational documents such as the email newsletter.
· Manages the ongoing maintenance and assists in the expansion of the NorCal Solar website and prepares website statistics reports as requested by the Board of Directors.
· Supports the Board of Directors in ongoing education projects and fundraising activities.
· Assists in communications with the Board of Advisors and maintains the list of Advisors’ contact information.
· Assists with publicizing NorCal Solar activities, events, volunteer requests, etc. through eBlasts and social media.
· Works collaboratively with NorCal Solar committees, contractors, and other entities as needed.
· Keeps track of and manages NorCal Solar office and other supplies.
· Helps manage NorCal Solar materials in storage.

Skills Needed

- Excellent communication skills including writing skills and knowledge of spelling, grammar, and punctuation
- Computer skills including Microsoft Word and Excel
- Ability to work independently and collaboratively; good people skills
- Ability to manage volunteers
- Bookkeeping skills
- Being organized; multi-tasking
- Attention to detail
- Current drivers license and good driving record
- Uses good judgment
- Environmental consciousness

Skills Desired (can be learned on the job)

- Ability to manage communication through social media, such as Facebook and Twitter
- Ability to make changes to NorCal Solar’s website as needed
- Skills in MultiLedger and Salesforce
- Knowledge of solar energy and resources

Other plusses

- live within easy commute of the NorCal Solar office
- genuine interest in solar energy and energy efficiency
- familiarity with working in the nonprofit sector
- familiarity with NorCal Solar


Please send resumes to jobs@norcalsolar.org with the subject line Office Manager. Thank you for your interest! We aim to make the Office Manager position a fun learning experience.