Contract Event Planner, SBA Fellowship Associate, BALLE

Job Opening: Contract Event Planner, SBA We are seeking a part time, contract event planner to help us, the Sustainable Business Alliance, host a conference in Oakland in 2014. See the job description and application here (PDF). Deadline to apply is Sunday, Aug 18 at 5pm. Request for Proposal Contract Event Planner for National Conference Sept 2013 – July 2014 Overview The Sustainable Business Alliance, based in Oakland, CA, seeks a contract event planner to assist with host responsibilities for a national conference of approximately 700 attendees to be held in Oakland, CA in June 2014. The conference will focus on building local economies and showcasing Oakland's creative local economic activity. This will require part time work with increasing hours from September 2013 through July 2014. The national organization will be the main conference planning entity, SBA and this position will play a support role as well as plan some discreet events within the overall conference. Organization Sustainable Business Alliance is a nonprofit 501c6 membership organization that strives to build a just and equitable sustainable local economy by supporting local independent busienesses and artists. Position Details Title: Local Host Conference Manager Type: Contract, Part Time Reports to: Executive Director Rate: $20/hr Total contract not to exceed $10,000 Approximate Time Requirements: Sept – Dec 2013: 6-8 hours per week Jan – May 2014: 14-15 hours per week June 1-15, 2014: 30 hours per week Jun 15-Jul 15, 2014: 15 hours per week Roles and Responsibilities Lead the following activities: 􀀀 Be the main point of contact for SBA with the national organization's conference staff. 􀀀 With guidance of Executive Director, plan, coordinate and provide volunteer staff for three evening parties within designated budget. 􀀀 With guidance of Executive Director, plan and coordinate two local tours focused on local economic development innovation, sustainabliity, and social entrepreneurship. 􀀀 Pursue vendor relationships with city facilities personnel, SBA member businesses, and others for best pricing, in-kind donations and pursuit of sustainable practices for the conference. 􀀀 Recruit local businesses, organizations, government agencies, for a local expo focused on innovative economic development, sustainability, and social entrepreneurship. 􀀀 With assistance from national staff, City of Oakland, and other partners, develop a Towards-Zero- Waste plan for the conference in order to minimize waste and divert as much recyclable and compostable goods as possible from the landfill. 􀀀 Recruit 10-30 local volunteers for main conference and coordinate with national staff to train and deploy them. Assist with the following activities: 􀀀 Assist Executive Director, marketing staff, and national staff with design and execution of marketing plan. 􀀀 Assist Executive Director and national staff with planning and recruiting of local speakers for conference events, and facilitation of conference content by SBA staff and board members. 􀀀 Assist Executive Director and national staff with pre-conference and conference content development and logistics; 􀀀 Provide local transportation and tourism logistical instructions, tips, and resources for conference goers. 􀀀 Provide national organization with tips, suggestions, connections, recommendations and other forms of assistance with local logistics. Administrative tasks: 􀀀 Track conference-related responsibilities, tasks, workflow, and hours. 􀀀 Participate in regularly scheduled conference meetings and ad hoc meetings as needed to complete tasks How to Apply Please respond to this application via email to hello@sustainablebusinessalliance.org by 5pm Sunday, August 18, 2013, as follows: 1) Provide a response to each numbered and lettered item below (can be in body of an email or as a separate attached document) 2) Attach a resume 3) Provide names and contact information for 3 references Applications that do not follow this format and instructions will not be reviewed. Note that some of these questions can be answered in a few words, while others may require more. We request that no answer, however, exceed 150 words. 1. An overview of your event planning experience a) Number of years in event planning b) Number of people on your staff, if any c) List the various types of events for which you have been the primary event planner (weddings, conferences, street fairs, etc). No need to describe, just list. d) Describe one or more of your most creative events e) List any events you've planned that have multiple food or product vendors, and describe the number and variety vendors you coordinated f) List and describe any walking or vehicle tours you've designed and led g) Describe your experience with managing zero-waste events 2. Please describe your knowledge of Oakland and its assets 3. Please provide evidence of your dedication to and knowledge of local economic development, social entrepreneurship, Local First initiatives, and/or sustainability 4. Please provide evidence of your dedication to and/or passion for Oakland 5. Please describe your organizational style and the project management tools you tend to use 6. Please describe your personal approach to working with clients and vendors. Job Opening: Fellowship Associate, BALLE http://bealocalist.org/careers BALLE, Business Alliance for Local Living Economies, is seeking someone to fill their Fellowship Associate position. See the job description and instructions here.