Development Assistant

The Center for Environmental Health (CEH) is a growing non-profit organization based in Oakland, CA. Our mission is to protect the public from environmental and consumer health hazards. Our projects protect people from corporate use of toxic chemicals. The Center for Environmental Health is seeking a half-time Development Assistant (20 hours/week) who can help build upon CEH's success in fundraising by supporting CEH's Development Team with donation administration, event coordination and maintaining our database.

The Development Assistant will perform development related administrative duties including but not limited to donation acknowledgements, filing, reporting and research. The Development Assistant will also be responsible for data entry and management that will strengthen the integrity and reliability of our fundraising data, anticipating and reacting to data collection and reporting needs as defined by the Development Department and, with supervision, implementing changes to the database. The Development Assistant will help CEH make the transition to a new database in early spring 2012.

The ideal candidate is a detail-oriented, self-starting professional with fundraising and database or related experience; someone who enjoys working with details and managing information, and has excellent analytical and organizational skills. We are looking for a collaborative and energetic individual who is self-motivated and can work as part of a team committed to success.

The Development Assistant will report to the Development Director. This position will start in March or April, 2012.

Responsibilities

Administration:

Provide support to the Development Director and other development staff as needed, including supporting fundraising events.
Responsible for the daily processing of all incoming monies resulting from appeals, campaigns, major donor solicitations, events and unsolicited donations.
Generate acknowledgement letters and appeal letters.
Maintain files, database, calendars, tasks and notes as well as electronic and hard-copy files.
Assist with other clerical duties as needed.
Donor Database:

Responsible for updating the database, including entering and quality-checking data and donor profiles, standardizing collection and entering of data, generating regular and specialized reports and conducting research as needed to complete and update information in the database and support the Development Department's needs.
Record the assignment of donors and prospects (both individual and institutional) into the database as well as informational notes in donor records.
Maintain accurate records of contacts in the database.
Event Coordination:

Responsible for working with the Development Department on a variety of tasks and details to support the annual fundraising event, and possibly other future events.
Other:

Assist with grant prospecting research.
Assist with preparation of foundation proposals and reports.
Provide support with grant management and reporting tools; assist with managing grants and reporting calendar.
Coordinate with our communications team to support CEH's online fundraising.
Participate in regular staff meetings.
Qualifications Required
Advanced written and spoken (English) communication and administrative skills.
Minimum two years administrative and data entry experience required experience with non-profit development databases preferred.
Computer literacy, including MS Office products: Word, Excel, Outlook, Power Point; including experience with mail merges and working with database applications, preferably non-profit development databases in a customer service-oriented position.
Abilities

Exceptional time-management, planning, project management and administrative skills.
Ability to organize and prioritize workload.
Detail-oriented, with the ability to think logically, follow detailed instructions and manage large amounts of data with accuracy.
Use information systems involved in the performance of job functions and work at the computer for extended periods of time.
Analyze procedures and data and develop logical conclusions; communicate well.
Establish and maintain effective working relationships with others, working well both independently and on collaborative projects.
High degree of energy, self-motivation and flexibility.
Ability to handle confidential information appropriately.
CEH is a promoter of Equal Opportunity and encourages women, LGBT, people of color and diverse backgrounds to apply.

Compensation

This is a half-time, non-exempt position eligible for pro-rated benefits. Salary range is commensurate with experience.

Send cover letter, resume, writing sample and contact information for three references:

By mail to: Center for Environmental Health, Attn: Executive Assistant, 2201 Broadway, Suite 302, Oakland, CA 94612

By email to: jody@ceh.org (subject line: Development Assistant). We prefer e-mail submissions.

By fax to: 510.655.9100

Please apply by February 17, 2012 and be sure to include all requested documents as we cannot consider incomplete applications.